Contractor compliance software that proves who can work where
Stop chasing expired documents and hoping your spreadsheet is correct. WorksiteHQ computes live Approved-to-Work status for every contractor on every site — deterministically.
Book a 12-minute walkthrough | Get the 1-page overview
- Compliance checks: Automated
- Expiry alerts: Before lapse
- Audit reports: One click
- Setup: 24 hrs
What you get
Real-time compliance visibility by site
See which contractors are compliant at each site right now. The deterministic engine evaluates every document against your requirements — no spreadsheet lag.
Expiring documents flagged before lapse
Automated alerts notify you and your contractors before insurances, licences, or inductions expire. Compliance gaps are caught before they happen.
Audit-ready compliance packs on demand
Generate a full compliance report for any site, contractor, or time period with one click. Every status change is recorded in an immutable audit log.
How it works
1. Define compliance requirements
Set what each contractor needs per site — public liability, workers compensation, licences, inductions, SWMS. Use templates or build custom rules.
2. Request missing documents
WorksiteHQ identifies gaps and sends a structured request to each contractor listing exactly what is needed and where it is missing.
3. Contractors upload via portal link
Each contractor receives a secure link. They see their requirements, upload directly, and track their own status. No account required.
4. Your team reviews uploaded documents
Documents land in a structured review queue. Your team accepts or rejects each one. Every decision is recorded in the audit log.
5. Status computed from reviews and expiry
The deterministic engine evaluates requirements, review outcomes, and expiry dates. Your dashboard shows Approved-to-Work status per contractor per site — updated whenever a document is uploaded, reviewed, or expires. No manual status override.
Why switch from spreadsheets?
| Area | Spreadsheets | WorksiteHQ |
|---|---|---|
| Compliance status | Check cells across tabs, hope nothing is stale | Live Approved-to-Work status per contractor per site |
| Expiry tracking | Set your own calendar reminders for each document | Automated alerts sent before documents expire |
| Audit preparation | Collect PDFs, screenshots, and emails into folders | One-click compliance export with full audit trail |
| Requirement changes | Update every row and column manually | Update a rule and status recalculates across all contractors |
| Contractor visibility | Contractors email to ask what is needed | Contractor submission workflow shows requirements and upload status |
Common questions
- How does WorksiteHQ determine if a contractor is compliant?
- WorksiteHQ uses a deterministic approval engine that evaluates every uploaded document against the requirements you define for each site. If all required documents are current and verified, the contractor receives Approved-to-Work status for that site.
- What happens when a contractor's document is about to expire?
- WorksiteHQ sends automated alerts to both you and the contractor before any document expires. The contractor's Approved-to-Work status updates automatically when a document lapses.
- Can different sites have different compliance requirements?
- Yes. Each site can have its own set of requirements. A contractor might be Approved-to-Work at one site but not another depending on what documents are needed.
- How do I migrate from our current compliance spreadsheet?
- Upload your existing spreadsheet and we will map your data into WorksiteHQ during setup. Migration is included on annual plans. You will have live Approved-to-Work status within 24 business hours.
See live compliance status in 12 minutes
Book a walkthrough and we will show you Approved-to-Work status computed from your own contractor data.