Contractor Compliance Software for Facilities Teams — WorksiteHQ
Know who is approved to work on each site right now with live Approved-to-Work by site. Replace spreadsheet and email chasing with a deterministic workflow for collecting documents, reviewing them, tracking expiry, and seeing live site status across your portfolio.
The problems facilities managers face
- Multiple sites, separate spreadsheets — each site has its own contractor register tracked in a separate spreadsheet nobody fully trusts.
- Chasing contractors for missing docs — emails, phone calls, and follow-ups to collect updated documents repeated for every contractor.
- Expired documents found too late — insurance lapses and licence expiries surface only when someone asks or during an audit.
- Audit prep becomes manual archaeology — compiling compliance evidence means hunting through inboxes and shared drives.
- Approvals depend on memory — whether a contractor can work on a site depends on who remembers what was submitted.
- Broader suites feel heavier than the problem — enterprise platforms bundle dozens of modules you do not need and take months to deploy.
How it works for facilities teams
- Set requirements by contractor type and site.
- Request missing documents.
- Contractor uploads through a portal link.
- Internal team reviews and approves or rejects.
- Status recomputes automatically by site.
- Export audit-ready proof.
Live Approved-to-Work status by site
The deterministic engine evaluates every contractor's documents against each site's requirements. Status is computed, never manually toggled.
Why switch from spreadsheets?
| Area | Spreadsheets | WorksiteHQ |
|---|---|---|
| Compliance status | Check each spreadsheet tab manually | Live Approved-to-Work status computed automatically for every site |
| Expiry tracking | Calendar reminders you set yourself | Automated alerts sent before documents lapse |
| Contractor documents | Emailing back and forth, saving attachments | Contractor upload workflow with guided document collection |
| Audit preparation | Days spent assembling documents | One-click compliance export packs with full audit trail |
| Multi-site visibility | Separate spreadsheet per site | Single dashboard with Approved-to-Work status across all sites |
Why not a heavyweight platform?
| Area | Heavyweight suites | WorksiteHQ |
|---|---|---|
| Time to deploy | 3-6 month implementation | Live in 24 business hours |
| Scope | Dozens of modules bundled | Contractor compliance only |
| Pricing model | Per-seat or per-site | Flat rate by contractor band |
| Approval logic | Manual toggles | Deterministic engine |
| Training required | Multi-day onboarding | Self-serve within a day |
From spreadsheet to live in weeks, not months
- Day 1: Setup and import — configure sites and import contractor register.
- Week 1: Contractors invited — contractors receive portal links and start uploading.
- Week 2: Status goes live — Approved-to-Work status computed across all sites.
- Ongoing: Continuous compliance — the engine keeps status current automatically.
Pricing preview
- Core: A$249/mo or A$2,490/yr — up to 50 active contractors.
- Growth (recommended): A$449/mo or A$4,490/yr — up to 150 active contractors.
- Scale: A$799/mo or A$7,990/yr — up to 300 active contractors.
- Enterprise: custom pricing.
Plans scale by contractor band — not by seats or sites. Migration included on annual plans. Monthly plans include a one-time setup fee.
FAQ
- Can each site have different compliance requirements?
- Yes. Each site can have its own set of document requirements. The dashboard shows Approved-to-Work status across all sites at once.
- How is Approved-to-Work status determined?
- The deterministic engine evaluates every uploaded document against site requirements. Status is computed, never manually toggled.
- How quickly can I get my sites set up?
- Live Approved-to-Work status within 24 business hours. Migration is included on annual plans.
- How is pricing structured?
- Plans are priced by the number of active contractors — Core (up to 50), Growth (up to 150), Scale (up to 300). No per-seat or per-site charges.
- Can I import my existing contractor spreadsheets?
- Yes. Upload your existing spreadsheets during setup and we will map your contractor data into WorksiteHQ.
- What happens when a document is about to expire?
- Automated alerts sent to you and the contractor before expiry. Status updates automatically when a document lapses.
- How is WorksiteHQ different from a heavyweight compliance platform?
- WorksiteHQ focuses on contractor compliance only. It deploys in hours, not months, and does not bundle modules you do not need.
See your sites live in 12 minutes
We'll show you how WorksiteHQ maps your current spreadsheet into a live Approved-to-Work-by-site workflow.